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Create FlexTime Periods

How to create and manage Flex periods for your school semester

Minga FlexTime periods are the calendar blocks where your school's activities and student registrations occur. This article explains how to set up these periods, manage registration deadlines, and use cloning tools to build your semester schedule quickly.
 

Permission level: Owner | Admin | Manager

In this article

  • Creating FlexTime periods: How to set up a new time block for activities.

  • Cloning FlexTime periods: How to duplicate period settings and activities to save time.

  • Troubleshooting

  • FAQs

  • Resources

Creating FlexTime periods

You must create a period before teachers or staff can add activities available for students or students can be registered or assigned to an activity. This section shows you how to define the date, time, and permissions for a new flex block.

Step-by-step guide

  1. Select FlexTime > Periods

  2. Decide when and how often your school's FlexTime periods will occur.

  3. Click Create Period

  4. Input 'Title', 'Date', and 'Time'

  5. Toggle on Allow teachers/staff to add activities if you'd like to allow teachers and staff to add activities to this period.

  6. Toggle on Allow teachers/staff to register or unregister students to give teachers and staff the freedom to remove or or add students to this flex period.

  7. Toggle on Enable deadline to prevent teachers and staff from making any changes before or after the activity begins.

  8. Decide whether students should be allowed to self-register for activities during this period by toggling Allow students to self-register.

Cloning FlexTime periods

You can duplicate an existing period to quickly build out your weekly or monthly Flex schedule. This process copies the period settings and can optionally include all activities and even registered students.

Step-by-step guide

  1. Start by selecting the 'Periods' tab to view or manage your FlexTime sessions.

  2. Quickly duplicate a period with all its included settings using the Clone function.

  3. The cloning menu then confirms the settings of the original, as these settings will be applied to all of the cloned periods. Note: the future clones may still be manually edited later.

  4. Choose which days of the week this period should appear. For this tutorial, choose Thursday or Friday.

  5. Select your cloning start date for the first replication of the period.

  6. Set the end date for when your recurring periods should finish.

  7. Enable 'Clone activities' to include every activity attached to this period. Note: activities can be manually added or removed manually in each cloned period.

  8. Additionally, you can choose to keep the same student registrations and assignments when cloning a period, which can be manually changed later.

  9. Select 'Clone' to instantly generate your scheduled periods with all chosen settings. The number indicates how many new periods you will be creating.

 

Tip: If you are choosing to assign and register students to activities and would like this to repeat each period, ensure you do this before cloning the period. Enable "Clone registered students" and "Clone assigned students" to include these students in the cloned period.

Troubleshooting

Students cannot see a period to register for activities

If students cannot see a period, verify that the Allow students to self-register toggle is enabled in the period settings. If the current time is past the registration deadline, the period will also be hidden from student self-registration.

 

FAQs

Can I limit when teachers stop adding activities?

You can limit when teachers stop adding activities by enabling the Registration Deadline and setting a specific time for staff. Once this time passes, teachers can no longer add activities or change student registration or assignments for that period.

 

Resources

FlexTime Video Series A series to provide instruction from setup through to launch of FlexTime at a school.