How to create flex periods to enable teachers and staff to host flex activities.
Permission Level | Owner | Manager
Minga FlexTime streamlines your flex period management with an intuitive, user-friendly platform. Our centralized dashboard gives you a clear snapshot of all flex periods, including activities, sign-ups, attendees, and absentees - all in one place.
Creating your FlexTime Periods
FlexTime periods are the dates and time frames when your school hosts flex periods. These periods are blocks of time in which you and your staff can add flex activities.
Determine when and how often your school's FlexTime periods will occur and create in Minga.
To Create Your FlexTime Schedule:
- Go to the FlexTime Module and select the Periods tab
- Click Create Period
- Input Title, Date and Time
- Decide if the Period has a Registration/Assignment deadline
- Toggling on Enable Deadline will give you the option to enter a time of your choice when registrations/ assignments by teachers (or students if the period allows) will not be accepted
- Decide if Teachers/Staff 'Can Add Activities' to that period and toggle on accordingly
- Determine if Teachers/Staff 'Can Unregister Students' for the period
- Toggling off Students Can Register disables students' ability to register for available activities during that Flex Period. Therefore, they will have to be assigned or registered by staff to an activity to attend.
Registration Deadlines
Prevent unexpected enrolments by enabling a registration deadline for teachers and students.
Step by step:
1. Navigate to the Periods tab in FlexTime and select Create Period
2. Toggle on Enable Deadline under Permission Settings
3. Select the deadline for Teacher and Student registrations
4. Now when Teachers view their activities they will see the Registration Deadline Alert
Cloning FlexTime Periods
While you are building out your FlexTime schedule, you will likely want to clone your periods to duplicate the sessions for the following weeks
📣 Cloning a FlexTime period will include all activities that have been added to that period. If you wish to create a standard schedule of activities that repeats every week, first build out one period and add all the activities, then clone the period.
If you are choosing to assign and register students to activities and would like this to also repeat each period, ensure you do this prior to cloning the period. Enable "Clone registered students" and "Clone assigned students" to include these students in the cloned period.
How to Clone a Flex Period
- Go to FlexTime Module and select the Periods tab
- Click Clone next to the Period you are wanting to duplicate
- Edit Title, Date and Time if necessary
- Now you can toggle on/off the option to clone registered and assigned students
Video Walkthrough:
Further Reading