Setting up Skyward for Automatic Rostering

This article provides a step-by-step guide for using MingaSync to roster student information from Skyward.

Permission Level:  Owner | District Manager

Step 1

To set up automatic rostering with Skyward for your school or district, please reach out to support@minga.io to receive a connection request. Please ensure that your request contains the following information:

• The name of your district
• The name of the school you are rostering
• The name and email address of the district IT contact who manages SIS integration

Step 2

Once you have received your connection request from Minga, you will need to do the following in Skyward:

1. Go to Student Management > Administration > SkyBuild > Exports

2. Select OneRoster Export

3. Select Add to add a new template

4. Enter a Template Description (for example: “Your App OneRoster”)

5. For Export Version, select OneRoster® v1.1

6. Under Export Options, configure these settings:

   1. You will need to configure a new SFTP location using the information included in the connection request you received from us.

   1. Include All Entities = ON

   2. Allow multiple ‘Users.csv’ records = OFF

   3. Include Guardians = OFF

   4. Send File via FTP = ON

   5. Save File via UNC Path = OFF

7. Under Version Specific Options – v1.1, configure these settings:

   1. Use GUIDS = OFF

   2. Academic Sessions = Bulk

   3. Categories = Do Not Export

   4. Classes = Bulk

   5. Courses = Bulk

   6. Demographics = Bulk

   7. Enrollments = Bulk

   8. Line Items = Do Not Export

   9. Orgs = Bulk

   10. Results = Do Not Export

   11. Users = Bulk

8. Save your export and click on either the Export or Print button.

9. Navigate to your Skyward Print Queue, where you should see the export processing.

10. Highlight the export and select Tasks or Scheduled Tasks on the right side.

11. Schedule your export to be delivered daily.

Once these steps have been completed, notify Minga Support to activate your connection to MingaSync. Once the connection is live, you can configure your settings.

Step 3: Configure Sync Settings in Minga 

Sync Settings in Minga

You can enable student, teacher, staff and admin rostering separately as well as include Primary Parent Contact Info depending on what data you want to synchronize in Minga. 

Minga can automatically update information for existing users (for example if a student's name was changed in the SIS then their name would be automatically updated in Minga). By default Minga will Skip users that are already setup in Minga. To automatically update their information toggle on Auto update.

Minga can also automatically Archive (delete) users that are no longer included in the rostering data (for example when a student leaves the school) by toggling on Archive.

Please note*: Minga recommends having the Auto update and Archive settings toggled off at first until you have verified your rostering is syncing correctly in your Minga. Then toggle them on accordingly to ensure up-to-date rostering.  

Configure Class Lists

1. *Please note* ClassGroups and Classes will have to be enabled for sharing during the OneRoster integration in order to pull into Minga. 
2. Toggle On Sync class rosters as user lists automatically
3. Click the Manage button next to Manage class rosters to be synced
4. Select Terms and Grades for pulling in class lists. *Please Note*: Class Lists will not roster in unless this part is configured. 
   
   
5. Click Save then Save

Follow these instructions for checking and editing class lists

Get notified of Roster Sync Results

Owners can set up an email notification with all of the information from the daily roster sync. This will allow technical owners to get assurance that the sync is working or to troubleshoot immediately if any issues are detected.

Click Save