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      Managing Hall Pass Restrictions: Denials, Overrides, and Reports

      Managing hall passes can get a bit tricky, especially when there are restrictions like blackout periods or no-party groups in place. This article is here to help you easily handle situations where a hall pass gets denied, how to see the reasons behind it, and what to do if you need to override a restriction.

      What Happens When a Hall Pass Is Denied?

      Sometimes, a student might try to create a hall pass when they’re not supposed to—like during a blackout period or if they’re in a no-party group. When this happens, the system will log the denied request so you can keep track of it.

      Here’s how it works:

      1. Student Requests a Pass: The request will show up on your dashboard as "Pending."

      2. Denying the Request: If the request is against the rules, you can deny it right from your dashboard. The student will see the denial in real-time.

      3. Checking the History: The denial is immediately recorded in the History Report, where you can see:

        • Who denied the pass

        • The reason for the denial (like a blackout period or no-party group)

        • The date and time of the denial

      Viewing Denied Requests Reports History

      The denied request is recorded in the Hall Pass Reports tab under the Hall Pass History Report.

      The report includes details such as:

        • Who denied the request
        • The reason for the denial (e.g., blackout period, no-party group)
        • The date and time of the denial

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      You can also view denied hall passes in the Students Report...

      and in the Staff Report.

      Managing Restricted Pass Requests

      When a student belongs to a no-party group or is trying to create a pass during a blackout period, the system recognizes and logs it as a restricted pass.

      Steps:

      1. Restricted Pass Creation:
        • The system identifies the restriction (e.g., no-party group) and generates a code indicating the type of restriction.

      • This restricted pass is then logged in the History Report with the reason for the restriction.

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      To make it easier to manage these situations, we’ve added a few helpful filters:

      • Status:
        • Approved
        • Denied 
        • Expired
        • Overridden
        • Restricted (will appear when the pass is blocked by a rule)
          • Note: the Pass status will appear on the reports tab

      • Denied by:
        • User
        • Blackout window
        • No party group
        • No pass party
        • Exceeded max active passes
        • Exceeded max hall pass type passes
        • Not in hall pass list
        • Not past min wait period
        • Hall pass is already active
        • Exceeded max passes
      • Denial Reasons

      Overriding Restrictions

      Teachers have the ability to override restrictions if necessary. For example, if a pass should be issued despite a restriction, the teacher can override it.

      Steps to override a pass:

        • The teacher can simply choose to approve the pass, even if it meets a restriction.
          • Click > Assisgn Pass
        • The overridden pass is recorded as approved, with the original reason for denial still noted.