Monitor your Teachers and Students Hall Pass Usage With Hall Pass Reports

Use Reports to see who is spending too much time in the halls or creating/assigning too many Hall Passes.

Permission Level: Owner | Manager | Teacher | Staff

Review Hall Pass Usage 

You can review Hall Pass usage at any time, however, at least 3 weeks of reporting data is best to identify any problem areas. You can filter report data based on specific lists, such as class, grade, or custom groups, making generating targeted and relevant reports easier. 

Step by Step:

1. Navigate to the Reports tab within Hall Pass 
2. View the total number of passes used and the total time spent out of the classroom in the summary reports for Top Users, Top Creators and Top Hall Pass reports
3. Adjust filter to search by date range, First & Last Name, ID, Email, Lists or Type
4. Teachers can filter report by Class Lists to see hall pass trends in each class

Video Tutorial:

Identify problem areas

After 2-3 weeks of allowing free use of Hall Passes, it's time to identify any problem areas.

Step by Step:

1. Navigate to the Reports tab within Hall Pass
2. View the Students report in Hall Pass Reports to see which students are using the most Hall Passes
3. Click the View Summary icon next to the student to see their total hall pass time and any trends for that time period. 
4. Click the View Pass History icon to view all previous passes granted for the student
5. Adjust desire date range, search by Name, ID Number, List or Email, filter by Hall Pass Type, Student Created, Staff Created or All

Video Tutorial:

If you see some issues with the amount of time certain students are spending in the halls or if a certain member is giving out too many passes, Owners may wish to utilize the Restrictions tab to limit or restrict usage.

Archive or Edit a Hall Pass Made In Error 

Archive or edit Hall Pass entries to correct mistakes like the wrong destination or issuance time, ensuring that Hall Pass records accurately track student movements. 

Step by Step:

1. Navigate to the Reports tab within Hall Pass 
2. Select the Hall Pass History Report
3. Click the archive button next to the record you wish to archive
4. OR click the edit pencil next to the history report record and adjust the hall pass type, duration, time and date as needed.